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STUDIO COORDINATOR

As our studio grows, we’re seeking a highly organised and detailed individual to help manage and oversee all aspects of the day-to-day management of our operations.

 

We’re looking for an individual who thrives on creating structure, process and organised workflows to handle all aspects of our studio’s operational and administrative aspects. You should be well versed in aspects of operations and project management, spreadsheets, filing, invoicing, analytics and communications. You should be able to work autonomously and feel confident managing and building internal processes and systems. 

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This role requires a high level of attention to detail, organisation and time management, handling multiple aspects across both internal and external company projects in tandem, while also serving as a key resource to the scheduling and management of the Directors time. You will report directly into the company’s Directors, while working with other internal partners including accounting and bookkeeping.

Operational Management

  • Managing calendars of the office including scheduling meetings and events

  • Responding to / managing external client and media requests to organise timing and gather info for Directors

  • Researching and preparing documents ahead of client meetings

  • Scheduling travel, events and venue rental

  • Managing and coordination of AI scheduling tools

  • Ensuring all folders, files and internal systems are up to date and organised

RESPONSIBILITIES

Director's Assistance

  • Working with Kinda Studios directors to support on day to day tasks, timing and management of ongoing projects and opportunities

  • Supporting in organisation of diaries, calendars, workflows and administrative aspects of projects

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Finances & Accounts

  • Working with Kinda Studios accounts team to prepare and pay invoices
    Renewing subscriptions and policies

  • Filling in supplier and onboarding paperwork

Marketing & Promotions

  • Researching & applications to events, awards conferences and festivals

  • Refreshing company decks, website and other materials

  • Uploading and audio of podcasts from event recordings

  • Analytics and responses on social media

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SKILL SET REQUIRED & DESIRED

  • Strong communications and writing skills

  • Attention to detail, organisation, structure, process and systems

  • Time management and scheduling

  • Clear, concise and professional communication

  • An interest or passion in design, culture, media and technology

  • Experience or passion to gain experience in creative industry 

  • Autonomous worker, analytical and data-driven

TERM:

2-3 days / week - 4 Month initial term with opportunity to extend

SALARY:

£21,000 - £24,000

OFFICE:

East London Office / Remote

DEADLINE:

INTERVIEWS:

12 November

20 November

APPLY:

CV & Cover letter (500 words) to info@kindastudios.com

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